GENERAL NOTARIAL ASSIGNMENT SERVICES
There are a few notarial acts authorized by the State of New Jersey and New York that may be performed by a commissioned Notary Public (also called a Notarial Officer) regarding one or more of your documents. A Notarial Officer of the State of New Jersey is authorized to take Acknowledgments, take Verifications on Oaths or Affirmations (also known as Jurats), Administer Oaths or Affirmations, Witnessing or Attesting Signatures, and Certifying Copies of Records. A Notary Public of the State of New York is authorized to take Acknowledgments, take Verifications on Oaths or Affirmations (also known as Jurats), Administer Oaths or Affirmations, Witnessing or Attesting Signatures, and perform Copy Certifications.
Each of these aforementioned acts requires a properly prepared Notarial Certificate to be attached to the document in question. For a Notarial Certificate to be valid, it must state the venue of notarial acts (the location in which the notarial act was performed), the body stating the attestations of the Notary Public, the name and title of the Notary Public, the signature of the Notary Public, and the official notarial seal stamp of the Notary Public.
Note that if your document does not contain a Notarial Certificate attached, one will be provided to you accordingly; assuming you know which certificate is more suitable for the document in question. Please feel free to go through each notarial act to learn more.
Many documents used within the United States of America may require the taking of an Acknowledgment to be performed as the required notarial act. An acknowledgment is an attestation by you, the signer, stating that the signature on the document in question is, in fact, your signature.
For an acknowledgment to be properly performed, you must appear physically (in the flesh), or virtually (online) before a duly commissioned Notarial Officer (in this case, Shane Duncan). You must be of sound mind when appearing, and you must have on hand a government issued ID in order for your identity to be verified by the officer if you are not personally known by the officer. After you have been identified, you must then attest to the officer by acknowledging that the signature on the document in question, is, in fact, your signature.
After you have acknowledged that the signature on the document is your signature, the officer will complete the Notarial Certificate on the document provided. The Notarial Officer may issue you a Notarial Certificate if no Notarial Certificate is present, or if there is an error with the Notarial Certificate that came with the document in question.
Note that if your document requires an Acknowledgment to be performed by the Notary Public, it is acceptable for you to sign the document beforehand before appearing in front of the Notary Public for the notarization. However, keep in mind that some documents may require you not sign your signature until you are in the presence of a duly commissioned Notary Public. When in doubt, it is best to wait until you are before a Notary Public to sign the document.
A Verification on Oath or Affirmation (also known as a Jurat) is also widely used in many documents across the United States of America. A Verification on Oath or Affirmation is simply a declaration made by you (as a signer) concerning the document, stating that the contents of the document is, in fact, true and accurate to the best of your knowledge. The difference between an Oath and an Affirmation is that an Oath is you making a strong declaration concerning the contents of the document in question, whereas an Affirmation is you making a declaration on your personal honor concerning the contents of the document in question.
Just like an Acknowledgment, a Verification on Oath or Affirmation also requires you to personally appear physically (in the flesh), or virtually (online) before the Notary Public for the notarization. You will also need to present a government issued identification credential that has not expired for more than three (3) years from the date of notarization (the date of the appointment). Afterward, when the officer asks if you declare that the contents of the document in question is, in fact, true and accurate to the best of your knowledge, you will simply say “yes,” or “I do.” Keep in mind that it is also acceptable for you to make your declaration before the Notary Public as written. For a Verification on Oath or Affirmation, your signature is required to be signed in front of a Notary Public.
The officer will complete the Notarial Certificate on the document provided, and may issue you a Notarial Certificate if no Notarial Certificate is present, or if there is an error with the Notarial Certificate that came with the document in question.
A Notarial Public may administer an Oath or Affirmation to you if you are asked to be a credible identifying witness. A credible identifying witness is simply an individual, being duly verified by the officer, who declares before the officer that the signer of the document is who he or she claims to be. You may be called upon to be a credible identifying witness if a signer of a document, for whatever reason, does not have a government issued identification credential.
For the administration of the Oath or Affirmation to take place, you must personally appear physically (in the flesh), or virtually (online) before a Notary Public. You must then present before the Notary Public a government-issued identification credential that is current, or has not expired for more than three (3) years from the date of notarization (the date of the scheduled appointment). It is your right to decide whether you would like an oath or affirmation to be performed. When asked by the officer if you declare that you know the individual signing the document, you would simply say, “yes,” or “I do.”
Note that an individual may be placed under Oath or Affirmation in any other instance from the one previously mentioned, for instance, in a court proceeding.
Finally, rhe officer will complete the Notarial Certificate on the document provided and may issue you a Notarial Certificate if no Notarial Certificate is present, or if there is an error with the Notarial Certificate that came with the document in question.
Some documents may require a Notary Public to simply be a witness to the signing of the document in question. This means that in order for the notarization to take place, you must appear and sign before the Notary Public.
When witnessing or attesting the signature of a document, you must personally appear physically (in the flesh), or virtually (online) before the Notary Public for the notarization. You will also need to present a government-issued identification credential that has not expired for more than three (3) years from the date of notarization (the date of the appointment). You will then be directed to sign the document in front of the Notary Public, and if needed, attest that the signature to the document is yours.
If, for whatever reason, the signature on the document does not match the signature on your government-issued identification credential, you will be directed by the Notary Public to attest as to whether or not the signature ascribed to the document is truly your signature. When asked if the signature ascribed to the document is truly yours, you will simply respond with a “yes.”
The officer will complete the Notarial Certificate on the document provided, and may issue you a Notarial Certificate if no Notarial Certificate is present, or if there is an error with the Notarial Certificate that came with the document in question.
There may be instances where you may require a copy of a document you hold to be certified by a Notary Public. If this is the case, it is imperative that you bring the original document, along with the copy, with you at your scheduled appointment meeting.
Keep in mind that a Notary Public is NOT authorized to notarize copies of government-issued identifications and vital records. If you need a copy of your driver’s license to be “notarized,” for instance, you will need to provide a written statement certifying that the copy you hold is a true and accurate copy of the original. That written statement must then be signed and dated by you in the presence of a Notary Public, and it is the statement that is notarized and NOT the copy of the driver’s license.
Like all notarizations, you must personally appear physically (in the flesh), or virtually (online) before the Notary Public for the notarization. You will also need to present a government-issued identification credential that has not expired for more than three (3) years from the date of notarization (the date of the appointment). You will then be directed to sign and date the document in front of the Notary Public.
The Notary Public will view both the original document and the copy of the original document you bring with you to the appointment and certify to its authenticity. The officer will then complete the Notarial Certificate on the document provided, and may issue you a Notarial Certificate if no Notarial Certificate is present, or if there is an error with the Notarial Certificate that came with the document in question.
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